- External
-
Information by
Secretary Supervisor at The Evergreen State College
Last updated: September 19, 2024
Job Listing
| Title | Secretary Supervisor |
|---|---|
| Company | The Evergreen State College |
| Location | Olympia, WA |
| Description |
Position Information Position Title Secretary Supervisor Working Title Location Olympia EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505. Union Represented Yes Overtime Eligible Yes Monthly FTE 1.0 Salary Step (minimum monthly amount) $3,513.00 Salary Step (maximum monthly amount) $4,681.00 Cyclic Position No Cyclic Details n/a Project Position No End Date n/a Special Note This is a full-time, overtime eligible position in Student Activities on the Olympia Campus of The Evergreen State College. Position Purpose This position reports to the Director of Student Activities and serves as the primary administrative assistant and public contact for Student Activities and New Student Programs. This position performs a variety of administrative and clerical tasks to support the Director, staff, and student employees/graduate assistants. The position is responsible for greeting and receiving students and customers, answering phone calls, responding to voicemail/email, scheduling appointments, managing equipment and check-in/out processes, correspondence, purchasing and reconciliation, generating vendor contracts, space scheduling and stewardship, records management, and assisting students and contractors with completion of required forms and documentation. This position directly supervises up to five student employees. Student Activities and New Student Programs offers unique, exciting, and enriching opportunities for students at The Evergreen State College. The portfolio includes multiple student governance groups, an FM licensed radio station, a student-run newspaper, new student orientation programs, multiple physical spaces and many grassroots student organizations. Our diverse student groups represent interests in art, music, culture, wellness, politics, environmental issues, educational and development opportunities, gaming, and much more. Nature and Scope Essential Functions Administrative and Clerical Support Provide a welcoming environment for students coming to Student Activities and New Student Programs. Coordinate a high traffic office with frequent in-person interactions from diverse populations of students and college staff. Participate in preparation and maintenance of policies and procedures for area of responsibility. Develop new documents and communications/outreach using SharePoint, Microsoft Word, Teams, Excel, Outlook, and social media as directed. Initiate and process a variety of forms and correspondence, such as campus production reports, electronic personnel action forms, service agreements, honoraria, travel authorities, help tickets, and work orders. Enter purchase orders, monitor purchasing card transactions, collect receipts, and reconcile all purchases for multiple programs. Supervise up to five student employees in Desk Assistant positions, including recruitment, hiring and promotion, training, support, evaluation, and addressing performance issues. Coordinate with department leadership to manage and maintain the learning allotment distribution procedure for student leaders. Coordinate with student organization advisors and the director to manage the logistics for th |
| Citation |
United States Department of Labor Employment and Training Administration (DOLETA) Minnesota Department of Employment & Economic Development (DEED)
|
