Administrative Supervisor, Olive View-UCLA Medical Center | UCLA Health Medical Receptionist / Admin Job Information

Title	Administrative Supervisor, Olive View-UCLA Medical Center
Company	UCLA Health
Location	Sylmar, CA
Description	Description We are seeking a highly organized and detail-oriented individual to coordinate and support the operation, monitoring, development, and administration of the Medical School Affiliation Agreement between the County of Los Angeles and the University. Key Responsibilities: Manage the Medical School Operating Agreement, currently valued at $33 million. Oversee daily operations and perform financial reconciliations of expenditures. Prepare financial and analytical reports as requested and provide annual expenditure reports to the Davide Geffen School of Medicine Dean's Office-Fiscal Office. Responsible for all employment management for over 280+ faculty members and 120+ Resident Physicians at Olive View-UCLA Medical Center. Review and approve online transactions, including Transfer of Funds, Purchasing, Bruin Buy Plus, and SAP Concur. Provide UCPath training to Academic Personnel Coordinators. Supervise a team of 4 career and 5 limited staff members. If you have strong administrative skills and are looking to contribute to a successful team, we encourage you to apply! Salary offers are determined based on various factors including, but not limited to, qualifications, experience, and equity. The full annual salary range for this position is $68,800.00 - $141,000.00. Qualifications Required: General understanding of the LAC/UCLA Medical School Operating Agreement Working knowledge of the University's On-line FS system, TOF /PAN /UCPath/Travel Express/Cognos/QDB /Bruin Buy Plus/ NPEAR systems preferred. Skill in computing ratios, rates & percentages to prepare financial reports. Must be able to work outside of regular scheduled hours as needed. Working knowledge of University Accounting, Travel, Purchasing, Academic and Staff Payroll and personnel Policies and procedures preferred. Ability to interpret the Academic Personnel Manual, UCLA's Call. Working knowledge of the Health Sciences Compensation Plan, Payroll policies and procedures, and UC Benefits. Ability to delegate assignments and provide training to support staff. Ability to prepare and give presentations to groups. Working knowledge of staff personnel policies. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.
Citation	United States Department of Labor Employment and Training Administration (DOLETA) Minnesota Department of Employment & Economic Development (DEED)

Title

Administrative Supervisor, Olive View-UCLA Medical Center

Company

UCLA Health

Location

Sylmar, CA

Description

Description

We

are seeking a highly organized and detail-oriented individual to coordinate and

support the operation, monitoring, development, and administration of the

Medical School Affiliation Agreement between the County of Los Angeles and the

University.

Key

Responsibilities:

Manage the Medical School Operating Agreement, currently valued at $33 million.
Oversee daily operations and perform financial reconciliations of expenditures. Prepare financial and analytical reports as requested and provide annual expenditure reports to the Davide Geffen School of Medicine Dean's Office-Fiscal Office.
Responsible for all employment management for over 280+ faculty members and 120+ Resident Physicians at Olive View-UCLA Medical Center.
Review and approve online transactions, including Transfer of Funds, Purchasing, Bruin Buy Plus, and SAP Concur.
Provide UCPath training to Academic Personnel Coordinators. Supervise a team of 4 career and 5 limited staff members.

If

you have strong administrative skills and are looking to contribute to a

successful team, we encourage you to apply!

Salary

offers are determined based on various factors including, but not limited to,

qualifications, experience, and equity. The full annual salary range for this

position is $68,800.00 - $141,000.00.

Qualifications

Required:

General understanding of the LAC/UCLA Medical School Operating Agreement
Working knowledge of the University's On-line FS system, TOF /PAN /UCPath/Travel Express/Cognos/QDB /Bruin Buy Plus/ NPEAR systems preferred.
Skill in computing ratios, rates & percentages to prepare financial reports.
Must be able to work outside of regular scheduled hours as needed.
Working knowledge of University Accounting, Travel, Purchasing, Academic and Staff Payroll and personnel Policies and procedures preferred.
Ability to interpret the Academic Personnel Manual, UCLA's Call.
Working knowledge of the Health Sciences Compensation Plan, Payroll policies and procedures, and UC Benefits.
Ability to delegate assignments and provide training to support staff.
Ability to prepare and give presentations to groups.
Working knowledge of staff personnel policies.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.

Citation

United States Department of Labor Employment and Training Administration (DOLETA)
Minnesota Department of Employment & Economic Development (DEED)

Administrative Supervisor, Olive View-UCLA Medical Center at UCLA Health

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